2009 - 2010 Collective Agreement Deadlines

This page contains information on the deadlines for processes contained within the 2009 - 2010 Collective Agreement including tenure and promotion, contract instructor reports and various other important dates.

By Month

January February March April May June July August September October November

December

By Topic

Achievement Awards

Candidates submit documentation to Dean
Names of faculty for Research/Teaching Achievement Awards to Vice-President Academic
Names of professional librarians for Professional Achievement Awards to Vice-President (Academic)
Instructor candidates/nominees for Professional Achievement Awards submit documentation to Vice-President (Academic)

CDI's

Notification of CDI's

Contract Instructor Reports

Employer Report on Teaching by non-members

Professional Expense Reimbursement Claims

Submitting Professional Expense Reimbursement claims

Promotion

Faculty

Establishing Departmental Committee
Peer Evaluation Committee posts notice giving promotion proceedings timetable
Establishing Faculty Promotions Committee
Promotion Appeal Committee to be established
President to advise candidates of University Promotion Committee recommendation
Appeal to Promotion Appeal Committee by candidate
Deadline to request retention of promotion letters of assessment

Professional Librarians

List of Professional Librarians eligible for promotion
Peer Evaluation Committee recommendations to Library Rank Promotions Committee
Library Rank Promotion Committee recommendation to be forwarded to the President
President to recommend to Board of Governors professional librarian promotions
President to notify successful professional librarians of promotion

Lecturer (Instructor) Employees

Lecturer (Instructor) may request promotion consideration outside of automatic schedule
Dean's decision to candidate re: Lecturer (Instructor) promotion

Sabbatical

Notice of intent to take sabbatical in next academic year
Reports on sabbatical ending:

June 30

Dec 31
Statements on:

January 1 sabbaticals

July 1 sabbatical
Withdrawal of statement of intent to take sabbatical commencing: July 1

Tenure/Confirmation

Establishing Department Committee
Department submits recommendations to the dean
Establishing Faculty Tenure Committee
Faculty Tenure Committee to submit recommendations to President
President to advise candidates re: tenure decision
Appeal to Tenure Appeal Committee by candidate
Tenure Appeal Committee to submit recommendations and reasons to the President and appellant
President's decision to appellant and dept/faculty committees

Term Appointments

Employer to notify term appointee that appointment terminating June 30 will not be renewed:
Notify term appointees of availability of position.

AUGUST

01 Notification of CDI's 41.4(a)(ii)

SEPTEMBER

30 Deadline for establishing Dept. Promotion Committee Art.10.2(a) Deadline for establishing Dept. Tenure Committee Apx.A, para B1 Faculty employees to submit report on sabbatical ending June 30 Art.21.4(c) Nomination/application documentation for Research and Teaching Achievement Award candidates to be submitted to dean Art. 42.2(d)

OCTOBER

1 University Librarian prepares list of Prof. Librarians eligible for promotion Art. 10.7(b)(i) Peer Evaluation Committee posts notice giving timetable for promotion proceedings Art.10.7(b)(ii) Deadline to submit detailed statement re January 1 sabbatical Art.21.1(e) 30 Lecturer (Instructor) may request promotion consideration outside of automatic schedule Art. 10.9(c) 31 Dept. Tenure Committee submits recommendations to the dean Apx. A, para B3 Deadline for notice of intent to take sabbatical in next academic year Art. 21.1(c)
30 Lecturer (Instructor) may request promotion consideration outside of automatic schedule Art. 10.9(c)
31 Dept. Tenure Committee submits recommendations to the dean Apx. A, para B3 Deadline for notice of intent to take sabbatical in next academic year Art. 21.1(c)

NOVEMBER

15 Dean to establish Faculty Tenure Committee Apx.A, para B4 Dean to convene meeting of Faculty Tenure and Promotion Committee to consider candidates for Research Achievement/Teaching Achievement Awards. Art.42.2(e) 20 Faculty Tenure and Promotion Committee to submit rank-ordered list of candidates for Research Achievement/Teaching Achievement Awards to University Committee. Art.42.2(e) Peer Evaluation Committee to submit nominations for Professional Achievement Awards for professional librarian employees to Vice-President (Academic) Art.42.4(b)(iii) Lecturer (Instructor) employees nominations/applications for Professional Achievement Awards to be submitted to Vice-President (Academic) Art.42.4(c)(iii) 30 Faculty Tenure Committee to submit recommendations to President Apx.A, para B5
20 Faculty Tenure and Promotion Committee to submit rank-ordered list of candidates for Research Achievement/Teaching Achievement Awards to University Committee. Art.42.2(e) Peer Evaluation Committee to submit nominations for Professional Achievement Awards for professional librarian employees to Vice-President (Academic) Art.42.4(b)(iii) Lecturer (Instructor) employees nominations/applications for Professional Achievement Awards to be submitted to Vice-President (Academic) Art.42.4(c)(iii)
30 Faculty Tenure Committee to submit recommendations to President Apx.A, para B5

DECEMBER

15 Deadline to establish Faculty Promotions Committee Art.10.3(a) 21 President to advise candidates re tenure decision Apx.A, para B7 University Committee to report its decision on Research Achievement/Teaching Achievement Awards to the President. Art.42.2(e) 31 Deadline for candidates to appeal to Tenure Appeal Committee Apx.A, para B10 Last date to withdraw statement of intent to take sabbatical commencing July 1 Art.21.1(c ) Last date for employer to notify term appointee (terminating June 30) that appointment will not be renewed Art.37.3(d)
21 President to advise candidates re tenure decision Apx.A, para B7 University Committee to report its decision on Research Achievement/Teaching Achievement Awards to the President. Art.42.2(e)
31 Deadline for candidates to appeal to Tenure Appeal Committee Apx.A, para B10 Last date to withdraw statement of intent to take sabbatical commencing July 1 Art.21.1(c ) Last date for employer to notify term appointee (terminating June 30) that appointment will not be renewed Art.37.3(d)

JANUARY

31 Tenure Appeal Committee to submit recommendations and reasons to the President and appellant Apx.A, para B11

FEBRUARY

14 President's decision to appellant and dept/faculty committees Apx.A, para B11

MARCH

1 Deadline to notify term appointees of availability of position Art.37.3(a)(ii-iii) 15 Peer Evaluation Committee recommendations to Library Rank Promotions Committee Art.10.7(b)(viii) 31 Submit a report on sabbatical ending December 31 Art.21.4(c) Dean's decision re promotion to Lecturer (Instructor) candidate Art.10.8(c)
15 Peer Evaluation Committee recommendations to Library Rank Promotions Committee Art.10.7(b)(viii)
31 Submit a report on sabbatical ending December 31 Art.21.4(c) Dean's decision re promotion to Lecturer (Instructor) candidate Art.10.8(c)

APRIL

1 Deadline for Promotion Appeal Committee to be established Art.10.5(a) Deadline to submit detailed sabbatical statement re July 1 sabbatical Art.21.1(e) 15 Library Rank Promotion Committee recommendation to be forwarded to the President Art.10.7(c)(v) 30 Deadline for submitting Professional Expense Reimbursement claims if your fund has reached the maximum allowable amount of total 3 years worth of entitlement (excess funds will be transferred to the CUASA Scholarship Fund). Amounts under the total 3 years entitlement ceiling are automatically carried forward. Art.40.13
15 Library Rank Promotion Committee recommendation to be forwarded to the President Art.10.7(c)(v)
30 Deadline for submitting Professional Expense Reimbursement claims if your fund has reached the maximum allowable amount of total 3 years worth of entitlement (excess funds will be transferred to the CUASA Scholarship Fund). Amounts under the total 3 years entitlement ceiling are automatically carried forward. Art.40.13

MAY

1 President to advise candidates of University Promotion Committee recommendation Art.10.4(d) 22 Deadline for candidate to appeal to Promotion Appeal Committee Art.10.5(a)(i) 31 President to recommend to Board of Governors professional librarian promotions Art.10.7(e) Deadline to request retention of promotion letters of assessment Art.16.8(b)
22 Deadline for candidate to appeal to Promotion Appeal Committee Art.10.5(a)(i)
31 President to recommend to Board of Governors professional librarian promotions Art.10.7(e) Deadline to request retention of promotion letters of assessment Art.16.8(b)

JUNE

1 President to notify successful professional librarians of promotion Art.10.7(f) 15 Notification of CDI's Art.41.3(f)(i) / 41.4(b) / 41.4(a)(ii) 30 Employer Report on teaching by non-members 27.5(a)
15 Notification of CDI's Art.41.3(f)(i) / 41.4(b) / 41.4(a)(ii)
30 Employer Report on teaching by non-members 27.5(a)